Raa just needs to build the format, ( template ) of required info ( possibly exact same data fields as now ) then each member logs into their account, via there own PIN number,of their choosing, then member enters required answers as needed into each field. Probably exact same info as currently submitted by hard copy , then processed individually by Raa staff. Huge amount of staff time involved.
Members themselves loading this account with data, and keeping up to date, relieves Raa immensely.
Requests from Raa, to that member, are also there, and the member actions as necessary.
Other avenues one could incorporate here are limitless, even the monthly magazine could easily be there, to "you" , that alone would save mega $$$ not having to print,mail etc etc. ( I would expect a saving there of $120k per yr, at least )
Not embracing ever increasing technologies is bordering on criminal, long gone is the old methods.
This also opens up staff to work from their home office, do away with massive costs, owning, renting, whatever, of office space/ buildings, etc.
Yes, I could go on and on, but enough for now.
( concluding........ponder how to achieve this, don't seek hurdles.)